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GPCA RESCUE REIMBURSEMENT PROCEDURES
1. Following the National Specialty, the rescue co-chairs will request the Treasurer pay a yearly advance of $1,000 to the regional coordinators. Receipts for expenses covered by the $1000 advance must be received by the Treasurer by March 31 st of the following year in order to receive the next advance. It is suggested that the coordinators fill out the GPCA Rescue Reimbursement Form. 2. Co-chairs shall be kept up to date of the distribution of rescue funds via quarterly reports from the Treasurer. 3. Should a coordinator not prefer to receive $1000 advance at once, but in increments through the year, a request may be made by the Coordinator directly to the Treasurer, notifying the Co-chairs of the request. 4. Requests for financial assistance in addition to the yearly advance must be submitted to the co-chairs, prior to requesting funds from the Treasurer. Co-chairs and Coordinator will determine whether financial assistance will be provided on a case-by-case basis, and the appropriate amount. Co-chairs will submit a request that the Treasurer pay the amount determined to the appropriate coordinator for payment. Receipts will be sent to the Treasurer within 3 months of receiving payment, notifying Co-chairs if this time frame cannot be met. 5. Administrative Allowance: The Co-chairs will request that the Treasurer pay the regional coordinators an administrative allowance of $200 in April. The Coordinators may utilize $50 of that allowance without the submission of receipts. Receipts are required for the additional $150 and must be submitted to the Treasurer by March 31 st of the following year in order to receive the next allowance. AFFILIATED CLUBS, ASSOCIATED RESCUES, INDEPENDENT GPCA MEMBER VOLUNTEERS 1. Rescue volunteers must contact the appropriate regional coordinator to apply for GPCA financial assistance. 2. The GPCA Rescue Reimbursement form must be completed by a representative of the affiliated club, associated rescue or GPCA member volunteer, prior to the disbursement of any funds. That request is submitted to the Regional Coordinator. If necessary, the Coordinator will contact the Co-chairs for approval, prior to submitting the request to the Treasurer. Up to $300 may be given for each dog. 3. GPCA Rescue Mission Statement must be signed by a representative of the affiliated club, associated rescue or GPCA member volunteer, and be on file with the Regional Coordinator and GPCA Rescue Committee prior to the disbursement of any funds. 4. Rescue representatives receiving GPCA funds will adhere to the GPCA Rescue Guidelines, and will not place dogs in another state/area without contacting the GPCA affiliated club, associated rescue organization or member representative in that state or area. 5. Donations to GPCA rescue will be utilized as GPCA rescue funds and disbursed as needed. Donations intended for a particular affiliated club or rescue organization shall be made directly to that club or organization. 6. Rescue donations received by an affiliated club, associated rescue or GPCA member volunteer will be maintained and administered by that rescue representative/organization and will not be administered by the GPCA Treasurer. 7. Donations of goods and services for Rescue purposes with a value greater than $250 may be considered a tax-deductible donation to the GPCA, if the Rescue recipient has signed the GPCA Rescue Mission Statement. Applications to receive a tax donation letter from the GPCA may be requested using the Request for Usage of 501(c)(3) form. 8. The GPCA encourages donations from the public as well as our members. Tax deductible cash donations may be made to the GPCA. These funds may be designated for a type of GPCA use, such as Health, Rescue, Historic Preservation, etc. Cash donations also may be made to a specific GPCA activity such as a certain rescue dog or group of dogs, a specific health committee activity, etc. These funds are then administered by the GPCA to be used for those designated activities.
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